How to Create a Free Business Email Address with My Domain

Guide to create a free professional email account with your domain name.


Having a professional blog or website with a custom domain is highly recommended. When someone visits your blog, they may not trust you when your blog is having a free blog extension like 'exampleblog.blogspot.com' or 'exampleblog.wordpress.com'.

It takes time for people to trust you if you are blogging daily on that type of blog, that's another scenario. Having a own professional domain is needed if you are planning to grow your blog.

I will show the process of creating a professional blog with very less investment in another post. Now, sticking with the title, How to Create a Free Business Email Account with My Domain?'

'Org' extension is the cheap domain extension you can have. Many domain registrars give the option to have a custom email address with domain but they charge money for the service.

If you purchase a blog hosting account from them, they will provide free email account with storage limit. After limit is crossed, you have to purchase email hosting account.

In anyway, you have to pay for a professional email with your domain. But I can help you to get a free email account with your domain.

I know few trusted services for creating and hosting a free email account with your domain name. For example, you can have a professional email like 'contact@exampleblog.com'.

Don't forget, these services are free and does not cost you money to an extent.

First service which I recommend is 'Mail for Domain' service by Yandex and another one is 'Zoho Mail'.

These two are free and Zoho Mail will cost you if you host more than one domain email account.

I will show the process to get a free business email hosting account in each service. Lets begin.

1) Mail for Domain from Yandex:

Yandex is a Russian Internet company which runs the largest search engines in Russia. Has many sub-products like Google.

This Yandex Mail for Domain service is for website owners who have a custom domain and want a free business email hosting.

Mail for domain is free and now I'm going to show the process to get one for you.

Step 1: Visit https://domain.yandex.com and 'Sign In' for a new account or 'Login' to your Yandex account if you have already.

Step 2: After loging in, add your domain URL without http:// or www.

Step 3: You will taken to a page where you are asked to verify the ownership of the domain in two steps. First step is to verify your domain ownership and other step is to verify MX records.

Step 4: Now, you have to make some changes to your domain CNAME and MX properties by signing in to your domain registrar account. Mine is GoDaddy and you can see that I've added CNAME and MX records to my domain.

Step 5: After adding CNAME and MX records, go back to Yandex domain verification process page and click on 'Verify Domain Ownership' button.

Step 6: Now, you will be taken in to a page where you can create custom professional email with your domain name. Before adding the email, complete verification process of MX records by clicking on 'Verify MX Records' button.

Step 7: After verifying your MX records, add your first professional email username. Like 'admin' or 'contact' or anything. That username will be your email address like 'contact@exampleblog.com'. After entering username and password, click on 'Add' button to create the mail account.

Step 8: Congratulations! You have successfully created your first business email with your domain name. But wait! complete further steps too.

Step 9: Now that you have your business email account, login to your mail by visiting 'https://mail.yandex.com/?pdd_domain=exampleblog.com'. In URL change 'exampleblog.com' to your domain url.

Step 10: After you visit the above URL and login to your email account, Yandex asks you to fill form to complete registration. Fill the form.

Step 11: After filling the form, click on 'Complete Registration' button. And you are done.

That's it! You have successfully created and logged in to your business email account.

What is 'Delegate Your Domain to Yandex'?

Delegating a domain to Yandex is changing the Name Servers (NS) of your domain to Yandex. By delegating your domain to Yandex, sign up process will be easy as necessary CNAME and MX records are automatically configured.

It is not necessary to delegate your domain to Yandex. Its your choice.

Custom Mail URL:

Yandex also provides a custom mail URL for the website as it makes easy for the business team to remember. For example, your website can have a mail URL like 'mail.exampleblog.com' where team members can visit that page and login to their mail accounts.

But how to get a mail address like that?

Process is simple, you have to add a CNAME record to your domain as follows,

• Record Type - CNAME
• Subdomain Name - mail
• Data - domain.mail.yandex.net

That's it! wait for few hours and you will have custom mail URL like 'mail.exampleblog.com'. By delegating your domain to Yandex, this CNAME is automatically added.

Actually, this custom mail URL will be redirected to 'https://mail.yandex.com/?pdd_domain=exampleblog.com'.

Features You Will Enjoy by Having a Business Email Account with Yandex:

• You can create up to 1000 mail accounts for free. Yes! you don't have to spend a dime.
• Have unlimited size mailbox.
• Anti-spam and virus system.
• Calenders.
• Convenient mailing tools.
• Default address and many more.

Well, with this service, even buying a business email account is waste of money for beginners.

So, that's the process to get a free professional email account by using 'Mail for Domain' service of Yandex. Now we will see other service which lets users to create one business email hosting account for free and that is 'Zoho Email' service.

Creating a Free Mail Account in Zoho Mail:

Zoho lets users to create one email account for free. It is limited to 25 users and 5 GB space for a user. Other features are also provided for free like Online Office Apps, Docs Desktop Sync etc.

Now we will the steps to create an account in Zoho mail.

Step 1: Visit https://www.zoho.com/mail/zohomail-pricing.html and sign up for free account.

Step 2: Creating a Zoho account is a three step process. Click on Sign Up button and in next window you are asked to type your domain URL.

Step 3: After entering the domain, click on 'Add Domain' button.

Step 4: In next window, enter your details like name, email address for contacting and importantly your business email username. After entering the details, click on 'Sign Up' button.

Step 5: Congratulations! You successfully created a Zoho account. Now click on the below link which says 'Setup [Website URL] in Zoho'.

Step 6: After clicking on the link, you will see a welcome note from Zoho team and asks you to verify ownership of the site.

To verify, choose the domain registrar if listed or click on 'others' option. You will be given CNAME host and destination to add to your domain CNAME records.

Step 7: Login to your domain registrar account and add this CNAME record.

Step 8: Go back to Zoho main sign up process and click on 'Verify using CNAME' button.

Step 9: Once your domain is verified, you will be asked to enter the custom mail username in the next window. I used admin, so my email account will be 'admin@exampleblog.com'. After entering the username click on 'Create Account' button.

Step 10: After adding username and creating account, you will be asked to 'Add Users' to the account if you already have. Click on 'Skip' button. And in next window, you can create a group email account for your team. Click on 'Skip' button if you don't want to.

Step 11: Now you have to add MX records to your domain. Add MX records to your domain as I did below. After adding, click on 'Next' button.

Step 12: Next three steps are not necessary. Email Migration option is to migrate your old mails to your new account, skip 'Mail Client Configuartion' step and 'Mobile Access' Steps.

Step 13: Congratulations! You have successfully created the business mail account for your domain. Click on 'Proceed to Access Zohomail' button to see your mail account.

That's it!! Your business mail is created with Zoho hosting.

This account will have many spam features and mailing features. Zoho mail users can add up to 25 users extra if they refer this service to their friends.

Conclusion:

Above two services are the best and I recommend 'Yandex's Mail for Domain' service first. If you want premium features in your mailbox then using Zoho Mail service is recommended.

If you have any doubts or queries, please feel free to ask through comments or through mail.